Procurement on Single Tender basis
13.0 Brief Introduction:
Vigilance department conducted a surprise check on procurement cases of Single Tender processed by East Yard – Commercial by random selection to ensure that the procedure laid down in the Purchase Manual is followed properly.
During the investigation, it was found that in many cases some of the directives indicated in the purchase manual are not followed / adhered to, by the Commercial department for the requirements processed on Single Tenders basis. i.e. the list of tenders floated on Single Tender basis not intimated to internal audit, Data of Single Tender not uploaded on MDL Portal/ web site, Cases of Single Tender not putting up to Director for information, etc.
The following Systemic improvements suggested by Vigilance Department were implemented:
(i) The information related to procurement from single source should be intimated to internal audit on quarterly basis.
(ii) Single tender data should be uploaded on MDL web site.
(iii) Similarly, single tender data should be uploaded on MDL web site on regular basis as well as put up to functional Director for information
13.3 Impact and Benefits:
Requirements processed on Single Tender basis are highlighted widely so that other Bidders, suppliers in the similar business aware of such requirement may approach to create the competitive bidding in future.