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Information Manual
Vigilance
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CHAPTER - I : PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES

  • About MDL:
  • Mazagon Dock Shipbuilders Limited, Mumbai, an ISO 9001: 2015 Company is one of the leading Defence Public Sector Undertaking shipyard under the Ministry of Defence. The History of Mazagon Dock dates back to 1774, when a small dry dock was constructed in Mazagon. Over the years, MDL has earned a reputation for quality work and established a tradition of skilled and resourceful service to the shipping world in general and the Indian Navy & Coast Guard. It was incorporated as a Private Limited Company in 1934. After its takeover by the Government in 1960, Mazagon Dock grew rapidly to become the premier war-shipbuilding yard in India, producing warships for the Navy and offshore structures for the Bombay High. It has grown from a single unit, small ship repair company, into a multi-unit and multi-product company, with significant rise in production, use of modern technology and sophistication of products.

  • Functions of the organization:
  • Over the years, MDL has demonstrated outstanding commitment to build technologically complex and most advanced state of art Warships and Submarines to the highest standards of quality. The company has built and delivered to the Indian Navy 6 Leander Class Frigates, 3 Godavari Class Frigates, 1 Cadet Training Ship, 3 Missile Corvettes, 4 Missile Boats, 5 Destroyers, 3 Submarines and 3 Shivalik Class Frigates & 2 Kolkata Class Destroyers. In addition, 7 Offshore Patrol Vessels had been constructed and delivered to Coast Guard. Besides, MDL had also delivered Cargo Ships, Passenger Ships, Supply Vessels, Multipurpose Support Vessel, Water Tankers, Tugs, Dredgers, Fishing Trawlers, Barges & Border Out Posts for various customers in India as well as abroad.

  • Address
  • Mazagon Dock Shipbuilders Limited, Dockyard Road, Mumbai 40010

  • Details of Head of Organization
  • Name: Capt. Jagmohan, Chairman & Managing Director
    Contact No.: +91 22 23739069 / 23762005
    Fax No.: +91 22 23725043

  • Vision
  • MDL shall strive to be a progressive and profitable shipyard building World Class Warships and Submarines using State-of-the-Art Technology.

  • Mission
  • To deliver quality ships in time within budgeted costs and be a World leader in Warship building.

  • Objectives
    1. To achieve 20% Post Tax return on equity in line with DPE’s guidelines with improved order position and profitability.
    2. To progressively reduce overhead expenditure and operational costs.
    3. To attain technological leadership in warship and submarines construction through in house R&D activities and partnership with academic institutions.
    4. To enhance the productivity level through improved internal processes through benchmarking and innovative practices.
    5. To take initiatives for growth by undertaking capacity augmentation, technological up-gradation and modernisation of facilities.
    6. Upgrade capabilities of employees as per HRM guidelines issued by DPE.
    7. To maintain consistent quality and retain ISO 9001-2008 Certification of Quality Systems and to maintain high degree of Customer Satisfaction.
    8. To undertake Corporate Social Responsibility and Sustainability projects as per guidelines.
    9. To enhance indigenisation process in line with ‘Make in India’ policy.
    10. To adhere project time lines to deliver quality ships and submarines in time.

  • Board of Directors
  • The Board of Directors comprises the Chairman & Managing Director, Internal Directors and Govt appointed Directors.



    Refer Profile of Senior Management of MDL

  • The functions and duties of the Internal Directors are as follows: -
    1. Director (Shipbuilding):
    2. The Director (Shipbuilding) is a member of the Board of the Directors and reports to the Chairman & Managing Director. As in charge of the Shipbuilding Division, he is responsible to plan, direct and coordinate all the production and allied activities of the warship and merchant shipbuilding of the company. To develop new customer base and marketing strategies including those for Export of Products and services. To budget and monitor financial and physical progress of various projects under him and to take corrective measures for achieving best results and ensuring steady growth over time. To conceive Government policies, guidelines, practices and procedures for improvement of the division’s performance through adoption of best practices determined by Bench-Marking or other techniques aimed at continuous improvement in Quality, Customer Satisfaction and reduction in time and cost of products and services rendered.

    3. Director (Submarine & Heavy Engineering):
    4. The Director (Submarine & Heavy Engg) is a Member of the Board of Directors and reports to the Chairman & Managing Director. As Head of Submarine & Heavy Engineering Division, he is responsible for the planning, direction and execution of all projects and tasks allocated to the Division. To budget and monitor financial and physical progress of various projects under him and to take corrective measures for achieving best results and ensuring steady growth over time. To conceive Government policies, guidelines, practices and procedures for improvement of the division’s performance through adoption of best practices determined by Bench-Marking or other techniques aimed at continuous improvement in Quality, Customer Satisfaction and reduction in time and cost of products and services rendered.

    5. Director (Corporate Planning & Personnel):
    6. The Director (Corporate Planning & Personnel) is responsible for preparing short and long term corporate plans, marketing strategy, export marketing, assessment of capacity and identification of potential diversification. Responsibility of personnel function includes organizational planning and development, performance appraisal of managerial personnel, management development and industrial relations. He is also responsible for planning and execution of Capital Works associated with infrastructure upgradation including civil repairs and for the management of the company’s estate and immovable assets.

    7. Director (Finance):
    8. Director (Finance) is a member of Board of Directors and reports to the Chairman & Managing Director. He is overall in charge of finance and accounts of the organization and is responsible for evolving and formulating finance policies as well as implementation thereof.

  • The reporting hierarchy in the Organization Structure is as below: -
  • Refer Management details and Last 5 years Annual Reports

CHAPTER – II : THE POWERS & DUTIES OF ITS OFFICERS AND EMPLOYEES

    The Board of Directors has delegated Powers and the same have been promulgated vide Circular No. SEC/DOP/901 dated 31.7.2003.

    The Company discharges its functions in accordance with the directives of the Board of Directors, the Presidential directives issued under the Articles of Association of the company, Guidelines issued by the Central Vigilance Commission, Directives issued by the Ministry of Defence, Quality and Procedure Manuals.

    Officers are required to discharge their powers as per the notified Delegation of Powers. As in other organization, in MDL also, the broad objective of the organization are translated into various functions / activities, which are mandated to the Board of Directors to achieve the same within a specified period. The targets are set by the Board to achieve the broad objective of the organization, which are subsequently translated into the various business plans viz. Long, Short & Mid-term plans. The executive directors of the Board i.e. CMD & other Functional Directors are mandated to achieve these targets as outlined in the business plans. These are further cascaded down to the lowest rank of the employees. By virtue of various directives, instructions, orders in respect of executives, the roles & responsibilities i.e. duties of each executive is identified. These are further identified as Key Performance Areas (KPAs) with various measurement / indicators to achieve the same on periodic basis. These roles and responsibilities are fixed under a mechanism, which is known as Performance Management System (PMS). In respect of Non-Executives, though there is no formal mechanism like that of Executives, however, the daily / weekly target is fixed by the shop floor Engineers / Executives. Each Executive is supposed to achieve the identified targets mutually fixed between the concerned executives, superiors and its HoDs.

    The broad duties which executives are required to perform are as under:

    1. Technical Duties:
    2. Technical duties include Planning, Designing, Procurement, Production, Maintenance, Safety etc. All these activities are carried out on Project basis.

    3. Financial Duties:
    4. These include Budgetary Estimations, Fund Management, Procurement, Payment, Accounts Audit etc.

    5. HR Duties:
    6. HR function includes Manpower Planning, Recruitment, Promotions, Performance Management, Policy Formulation, Training & Development, Establishment matters, Statutory Compliance, Industrial Canteen, Employee Welfare etc.

    7. Administration Duties:
    8. These duties include Security, Fire Safety, Transportation & Ticketing, Estate & Guest House, Corporate Social Responsibility etc.

    9. Medical Duties:
    10. Medical functions include Hospitalisation, Outdoor Medical, Primary Health Check-ups & Medications etc.

    11. Legal Duties:
    12. Legal duties include cases pertaining to Company Law, Labour Law, Civil Law & Criminal Law.

    13. ISO Manuals:
    14. Quality & Procedural norms are strictly followed as per ISO Manuals & every year, External Govt. approved auditors carry out audits of all depts & issue ISO Quality certificate.

CHAPTER – III : THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

    1. In MDL, at present, there are two Business Verticals i.e. Shipbuilding & Submarine. These two Business Verticals function like separate Strategic Business Unit (SBU). Each SBU has got a few embedded departments / functions viz. Planning & Designing, Quality Assurance, Commercial, Finance & HR. This apart, there are also separate departments, which sometimes function under a shared Service Model for these two verticals and primarily undertake various strategic & business roles. These departments are HR & Administration, Materials, Finance, Internal Audit, IT, Security and Outsourcing etc., which cater to the requirement of both Business Verticals for the purpose of Production and Operation & Maintenance.

    2. All these two Business Verticals and the common departments are grouped under four divisions viz. Shipbuilding, Submarine, Corporate Planning & Personnel and Finance. These four Divisions are headed by Functional Directors, who reports to the Chairman & Managing Director (CMD). CMD and all the Functional Directors are the members of the Board of the Company and are appointed by the Government of India. Each department comprises various sections. These departments are invariably headed by EDs / GMs and all sections are headed by the Sectional Heads viz. AGMs, DGMs & CMs.

    3. The Board of Directors are empowered to discharge certain functions, which flow from the Memorandum of Understanding (MoU) and Articles of Association (AoA). The Board of Directors are assisted by CMD who exercise his powers in terms of the delegated powers of the Board. Further, CMD is assisted by the Functional Directors, who discharge various functions as per the delegated powers. These powers are further delegated down to the level by virtue of administrative order. In order to carry out various delegated powers, certain policies and procedures are in place with the approval of the Board of Directors. These powers are exercised by the delegated authority in accordance with the policies and procedures laid down by the Competent Authority.

    4. MDL has been following a pyramid structure, where the jobs of the executives are closely monitored, supervised and guided by their next superiors. All the executives are accountable to their functions and decisions. The channel of supervision is upward, for e.g. assigned job of Head of Sections (HOS’s) is monitored and supervised by the Head of Departments (HoD’s). HODs performance is supervised and monitored by the respective Director. The performance of the Directors are monitored by the CMD, who is accountable to the Board for all matters.

CHAPTER – IV : THE NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS

    Departments & Sections discharge their functions as per their respective policies & procedures, which are in the form of Manuals. A list of manuals, procedures and codes are listed below:

    Refer the link to access Policies and Process of Redress of Grievance (Format: PDF, Language: English, Size: 174 KB)

CHAPTER – V : THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS

    Departments & Sections discharge their functions as per their respective policies & procedures, which are in the form of Manuals such as Finance & Accounts Manual, HR-Executives Manual, Purchase Manual, Project Implementation Manual, Preventive Vigilance Manual, Safety Manual, Security Manual etc. The detailed list of Manuals being followed by all the Departments is available at “Procedures & Manuals” under the Head “Procedure” on MDL Intranet Portal.

CHAPTER – VI : CATEGORY OF DOCUMENTS THAT ARE HELD BY THE CORPORATION OR UNDER ITS CONTROL

    Records being maintained by MDL are categorized as follows:

    Further, files are being maintained by the Company under the categories as follows:

    1. Category A: Records which are considered as “VITAL” & “IMPORTANT” will be included in this category.
    2. Category B: Most records which are considered “USEFUL” will be included in this category.
    3. Category C: Some of the records which are considered “USEFUL” are included in this category.

CHAPTER – VII : A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC

    Meetings of the Board, Committees and other Bodies are not open to the Public, or the minutes of such meeting are not made accessible for public as the nature of business of MDL is that of a Strategic Defence Establishment.

    Rules, Regulations and procedures have been laid down in various areas in order to observe transparency in decision making and the rules are updated from time to time. MDL has implemented ERP system and with further use of IT the transparency has gone up.

    MDL has laid down accountability at all levels by laying down the performance parameters and is integrated to the level of officers. Performance is reviewed at appropriate level in the Ministry, Board of Directors, Sub Committees of the Board, CMD and Directors. Individual executive’s performance is also evaluated which is based on targets.

    The Board and its Committees guide, support and complement the Management team, which in turn assumes accountability and endeavours to achieve the set objectives and enhancing stakeholder Value, which are as under:

    • Board of Directors
    • Sub-Committees of Board of Directors
      • ➢ Audit Committee
      • ➢ Procurement Sub-committee
      • ➢ Nomination and Remuneration Committee
      • ➢ Investment Committee
      • ➢ Committee on Corporate Social Responsibility and Sustainable Development
      • ➢ Stakeholders Relationship Committee
      • ➢ IPO committee

    The Board of Directors evaluate the performance of the management regularly in the Board Meetings.

    Committees of the Board: The Board of Directors has constituted the Sub-committees with specific terms of reference. The proceedings of the meetings of the Committees are reported to the Board of Directors.

    For more details of Board and its Committees regarding composition, term, powers & functions etc. Refer to the Directors Report (Format: PDF, Language: English, Size: 16.2 MB)

    The details of the Standing Committees re-constituted on 10 Jun 2025(Format: PDF, Language: English, Size: 196 KB)

CHAPTER – VIII : A DIRECTORY OF ITS OFFICERS AND EMPLOYEES

  • Directory of Key Officials of Mazagon Dock Shipbuilders Limited, Mumbai :
  • Directory of Key Officials of Mazagon Dock Shipbuilders Limited, Mumbai

CHAPTER – IX : THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS

    The remuneration payable to Executives of the Company is governed by the Guidelines issued by the Department of Public Enterprises (DPE), Government of India.

    The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations: The pay scales for “Executives” are as follows:

    The pay scales for “Non-Executives” are as follows:

    Note: Apart from the Basic pay, the Employees are paid the allowances as promulgated by the Govt. from time to time.

CHAPTER – X : NAME DESIGNATION AND OTHER PARTICULARS OF PUBLIC INFORMATION OFFICERS

    The information related to First Appellate Authority, PIO & APIO for Mazagon Dock Shipbuilders Limited is given below:

    Remittance for Fee: Application fee of ₹10/- by way of Demand Draft/Bankers Cheque/IPO drawn in favour of Mazagon Dock Shipbuilders Limited payable at Mumbai.

CHAPTER – XI : DISCIPLINARY ACTION PROPOSED / TAKEN (SECTION 4(2))

    The number of employees against whom disciplinary action has been proposed and pending is as below:

    • Non- Executives
    • Executives

CHAPTER - XII : PROGRAMMES TO ADVANCE UNDERSTANDING OF RTI

    The First Appellate Authority and the Public Information Officer attended National Meet on RTI Act from 14th to 16th September 2022 at Leh, Ladakh conducted by Standing Conference of Public Enterprises (SCOPE), which included deliberation and sharing of salient provisions of RTI case studies based on CIC and Court Decisions, Panel Discussions and Presentations on developments in the area of RTI etc. 

    Also, MDL conducts in house RTI awareness program as part of Preventive Vigilance Training, every quarter. In the year 2024-25, total 145 employees participated in the said training. And in first quarter of the year 2025-26 30 employees participated in the said RTI awareness program. Also, the PIO and FAA have attended many seminars, conferences on RTI related topics.

CHAPTER – XIII : TRANSFER POLICY AND TRANSFER ORDERS

    Transfers / Job Rotations are effected in the Company from time to time based on Organizational requirements.
    Refer the below links -
    The Transfer Policy document (Format: PDF, Language: English, Size: 102 KB)
    Transfer Orders (Format: PDF, Language: English, Size: 285 KB)

CHAPTER - XIV: BUDGET AND PROGRAMME

    1. Budget allocation and expenditure
    2. Budget Allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

    MDL’s Annual Reports are available on MDL’s website. Refer MDL’s Annual Reports for the last five years with below indicated links:

    1. FY 2023-24 (Format: PDF, Language: English, Size: 16.3 MB)
    2. FY 2022-23 (Format: PDF, Language: English, Size: 22.3 MB)
    3. FY 2021-22 (Format: PDF, Language: English, Size: 3.7 MB)
    4. FY 2020-21 (Format: PDF, Language: English, Size: 6.4 MB)
    5. FY 2019-20 (Format: PDF, Language: English, Size: 3.5 MB)

CHAPTER – XV : FOREIGN AND DOMESTIC TOURS

    1. a. Budget
    2. b. Details of the Foreign Tours by officials of the rank of Joint Secretary (Directors) to the Government and above, as well as the heads of the Department:
    3. The Details of MDL’s Director and Officials are as under: -

    4. c. Details of the Domestic Tours by officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department:
    5. The Details of MDL’s Director and Officials are as under: -

    6. d. Information related to procurements
    7. MDL have hired the Travel Agency for providing the services for Air Travel Tickets and Associated Facilities. After due commercial procedure contract awarded to M/s Sharp Travels India Limited. (PO No. 3110009222).

      The details are available on MDL website. The detailed tender documents can be viewed/down-loaded from our website www.mazagondock.in → Tenders → Shipbuilding-OTS → SB-Outsourcing-Notifications and on our e-procurement portal.

CHAPTER – XVI : CAG & PAC Paras

    CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

CHAPTER – XVII : THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF

    The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof. MDL is a Public Sector Company under the Ministry of Defence, Department of Defence Production and policies formulated by it relate to its internal management. Hence, there is no arrangement for consultation with the members of the public in relation to the formulation of its policy or implementation thereof. All policies are formulated in compliance with the provisions of all applicable statutes, rules, regulations, etc.

    The Company has a Public Grievance Cell to deal with Public/Staff Grievances.

CHAPTER – XVIII : FORM OF ACCESSIBILITY OF INFORMATION MANUAL/HANDBOOK

    The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use [Section 4 (1) (b) (xv)]

    MDL has made available the Information Manual / Handbook in English, Hindi & Marathi language. The Information Manual/Handbook is regularly updated. It was last updated on 30.05.2025. The Information Manual / Handbook is located for general public at the RTI Help Desk at the reception of MDL near the entry gate. The details can be accessed during the working hours between 9:00 am to 5:30 pm. The details of contact persons viz. PIO/APIO is mentioned at the help desk. The Citizens can obtain information by submitting application in Hindi, English or Marathi by hand at RTI Help Desk of MDL / By Post to the PIO of MDL / RTI Online Portal.

    Also, the information about the Company is available in public domain at website www.mazagondock.in. If required information not available on website, any citizen of India may make an application in writing or through electronic means along with the application fees as prescribed under RTI Act, 2005 to the Public Information Officer for obtaining the required information. The information shall be provided in compliance with the provisions of RTI Act, 2005. MDL does not maintain any library/reading room for public use.

    Contact Person – Mr. R P Negi

    Contact Details – 022 23762014, rticell[at]mazdock[dot]com

CHAPTER - XIX: RECEIPT AND DISPOSAL OF RTI APPLICATIONS AND APPEALS

CHAPTER - XX : SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

MISCELLANEOUS

  • THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMERS, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMS [SECTION (4)(I)(B)(XII)]:
  • Mazagon Dock Shipbuilders Limited does not have any subsidy scheme/programme for the public. However, Mazagon Dock Shipbuilders Limited undertakes Corporate Social Responsibility (CSR) activities and the details of the same are available on Annual Reports of the Company on MDL Website.

    For further details refer - MDL’s Corporate Social Responsibility

  • DISCRETIONARY AND NON-DISCRETIONARY GRANTS :
  • Mazagon Dock Shipbuilders Limited do not give any discretionary or non – discretionary grants. However, Mazagon Dock Shipbuilders Limited undertakes Corporate Social Responsibility (CSR) activities and the details of the same are available on Annual Reports of the Company on MDL Website.

    For further details refer - MDL’s Corporate Social Responsibility

  • PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED BY MDL :
  • Since, no subsidy is given to general public in carrying out its business activities as stated earlier there is no recipients of concessions, permits or authorisations. However, the details of CSR activities undertaken by MDL are available on Annual Reports of the Company on MDL Website.

    For further details refer - MDL’s Corporate Social Responsibility

Page last updated date: 30/04/2025 15:04 Hrs